From Paper to Pixel: Digitising Consent with Style and Security
Case studyWhen revised legislation from the Welsh Assembly came into force in 2025, tattoo and piercing studios across Wales were required to reassess how they collected and stored client consent.
View platformSeveral years earlier, Queen of Diamonds Tattoo Studio had already chosen to modernise its consent process. CloudPlanet delivered ConsentSmart as a secure, cloud‑based alternative to paper forms, designed specifically for studio environments.
This early transition meant that when the 2025 regulations arrived, the studio was already fully aligned after a few minor tweaks, without disruption or added costs and without the usual retraining overhead or changes to client flow typically involved in regulation updates.
Primary goals
- Meet evolving Welsh Assembly consent requirements
- Replace paper consent with a secure digital workflow
- Maintain a calm, boutique client experience
- Reduce administrative overhead for staff
Observed outcomes
- Full compliance with 2025 Welsh Assembly and UK‑GDPR requirements
- Digital consent completed comfortably in‑studio via tablet
- Secure, searchable records without physical storage
- No disruption to client experience during legislative change
Notable design details
- Consent process mirrors traditional paper forms for familiarity
- Encrypted cloud storage with automated three‑year data deletion
- Secure admin interface for quick record retrieval and export
- Dedicated kiosk‑mode tablet for private, on‑site completion
Product details
- Product
- CloudCMS, SmartFormz
- Platform
- Cloud Hosting - LAMP
- Features
- Custom form logic, automated response & maintenance, automated PDF after-care delivery
